5 Practical Tips to Manage Your E-mail Inbox
February 26, 2015 by Mike Certoma
The e-mail you use in your tysons va office space is a crucial communication tool. According to Entrepreneur.com, an e-mail has five essential elements that can make communication more efficient and show that you respect the recipient’s time: value, credibility, conciseness, clarity, and persuasiveness. These elements can help you make the best use of your time and that of your recipient’s.
But how do you handle a cluttered e-mail inbox? Too many unread e-mails can be stressful and might make you less productive.
Here are five practical tips for managing your e-mail inbox more effectively:
Tip 1: Stick to your schedule and handle e-mails at set times only.
Don’t open your e-mail inbox and leave it untouched for the rest of the day. Read your e-mails with intent and on schedule. You need to make the best use of your time to be more productive.
Tip 2: Check, read and respond.
Quickly making a decision and acting on it will help keep your e-mail inbox under control. You can start by browsing each item and immediately deleting spam, promotional e-mails, or any familiar ones that will be of no use to you. Once you’ve short-listed your inbox content, mark important e-mails and make sure to respond within 48 hours.
Tip 3: Act immediately and do not delay correspondence.
Do not postpone replying to an e-mail, even if it is taking longer than usual. Putting it off until later might make you totally forget about it.
Tip 4: Use labels, folders, and categories for better organization.
Plenty of e-mails can be deleted. However, if you need to retain a lot of messages for future reference, organize them using folders and labels. File them under categories that you’ll easily remember. Also, make sure that your e-mail subject line can be searched easily.
Tip 5: Avoid subscribing to unwanted e-mails alerts.
Newsletters or advertisements can introduce unnecessary clutter in your e-mail inbox and bury important messages. Make sure to prioritize only those of great value to you. So think twice before hitting that subscribe button.
To make your tysons corner office space more functional, Metro Offices offers smart business space solutions that can help maximize time and performance. To learn more about the services we offer, give us a call today at (703) 871-5208.