Collaborative Workspaces: Trends and Technologies

The need for healthy working conditions and collaborative workspaces has risen as companies return to in-person work environments following the pandemic. With remote collaboration gaining traction among corporations, many business owners are searching for ways to transform the office and fit the needs of their team, so everyone feels supported and can accomplish the company’s goals. 

The working landscape is undeniably changing. The Great Resignation started a chain reaction, pressuring many companies to reevaluate how they operate and support their personnel. With recent research shedding light on the impact environments have on employees and technology advancement, now is the time to embrace collaborative workspaces as the office design of the future. 

If you’re ready to provide a positive environment for your staff, here are the latest trends and technologies to pay attention to as more companies move towards collaborative workspaces. 

Flexible workspace trends 

A flexible workspace can transform your team’s morale and productivity. As a result, business owners are leaning into the latest workspace trends with customizable workstations, networking opportunities, accommodations, and more. 

Make change available to everyone

Collaborative workspaces remove the barrier of individual offices and make change accessible for all team members. For example, you can take advantage of the open floor plan and add a bulletin board to announce new policies. Or you could install new software on shared computers for everyone to use in a central location. 

In this way, you can promote communication and establish an inclusive work environment when change is available to everyone. An inclusive workspace welcomes engagement, a sense of belonging, and diversity.   

Change is an inevitable part of business, so use your collaborative space to integrate modifications while streamlining everything seamlessly into your workflow. Whether implementing organizational changes in your work culture or making adaptive changes, you want to ensure your workspace supports you and your team throughout the process.   

Collaborative workspace

Stay connected in the workplace

A collaborative workspace is a professional setting shared by individuals from your business and, in some cases, other companies. Compare it to a university’s library, which allows students to focus on tasks among fellow classmates. The beauty of a collaborative workspace is the opportunity to work closely with your team and build connections with others.

This type of environment is ideal for fostering professional relationships with your colleagues and connecting with other industry experts. According to Apollo Technic (2022), 80% of workers believe networking is key to a successful career, with approximately 100% emphasizing the importance of face-to-face contact for long-term relationships. The study also shares how 41% of workers want to network more often.

In addition, collaborative workspaces have the potential to contribute to meaningful work experiences, incentivizing employees to strive for meaningful milestones. 

Open up for accommodations

Unlike traditional office cubicles, collaborative workspaces are constantly updated to accommodate people of all abilities and learning styles. For instance, Metro Offices offers multiple floorplans and designs, new technology, furniture, accessories, and storage. 

A customizable workspace promotes satisfaction, comfort, and productivity, which support a strong retention plan. With changes that fit your mold, you and your team can attain optimal functionality and a comfortable environment.

Real-time seating     

There’s nothing worse than reserving a co-working space only to find that all the seats are taken. Fortunately, you can avoid awkward situations like this with real-time seating. This feature allows you to see availability online and determine if a workspace meets your team’s capacity and needs. So, based on your needs, you can assess whether you need a small or large office. While a small workspace can get congested quickly and stifle productivity, a larger environment may promote focus.   

If you need more clarification about size accommodations, consider allowing at least 175 square feet per person and 200-400 square feet for executive workers (Office Finder, n.d.). It is clear that space and size matter. Each staff member requires their own area to focus on their zone of genius.

Rather than feeling packed like sardines, real-time seating helps you review workspace capacity and reserve ample space for your team to work their magic.

Activity based workstation
Activity-based workstation

Activity-based workstations

If you want an organized office, designating specific workstations is the answer. Activity-based areas optimize collaboration, reduce clutter and disorganization, and streamline the workflow. For example, a design station may have computers with design software installed, or a brainstorming station may have whiteboards and sticky notes. 

Get creative with your collaborative workspace, and communicate this system with your staff. Whether you discuss this over a meeting or mark each station with laminated signs, everyone will appreciate having an intentional station for their projects. 

Mood-inspiring surroundings

We all know how environments influence our mood, which can directly impact productivity, motivation, and output quality. With that in mind, it’s nice to know you can customize your collaborative space to cater to your team. At Metro Offices, you can create a professional environment to boost everyone’s mood. For instance, you can add artwork, comfortable furniture, and natural lighting. Decorating the office with inspiring elements is a great way to bring out the best in your staff. 

If you need help deciding how to elevate the space, check in with your staff and learn what style and palette speak to them. Then, once you gain their feedback, have fun adding personal touches to the workspace!

Advancements in hardware and software have made it possible for facility space planners to transform virtually any space into a collaborative work area.

Benefits of collaborative workspaces

There’s no mistaking the power of collaborative workspaces. The new take on the office environment is like a fresh coat of paint. With Metro Offices’ shared workspaces, you can transform the working climate and make it a place your team is eager to visit. With opportunities to build stronger professional bonds, network, and customizable accommodations, you will wonder why you didn’t start using an office space like this sooner.

Metro Offices provide fully equipped private office spaces and shared collaborative workstations to promote productivity, communication, teamwork, and more.

Review our office options and reserve a workspace that cultivates collaboration today!

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